Executive Personal Assistant- Puma Energy
Location; Johannesburg, Gauteng
Job Type; Full-time
Job description
To assist Puma Energy management and staff in organizing trips and meetings in an efficient and reliable manner.
RESPONSIBILITIES
- Organizing and maintaining the executive calendar, scheduling proper appointments and meetings, keeping precise track of all trips and important meetings
- Dealing with incoming emails and dispatching important documentation to the right persons
- Monitoring and screening enquiries and requests from management team members, other staff members and external people. Being the link between management and staff members, clients, suppliers
- Support with various administrative works i.e. producing documents, briefing notes and presentations, travel expense claims, invoices, letters, post mail, printing, copying and filing documents.
- Interacting with international clients and suppliers, government official, high level stakeholders
- Organize events as per requirements, being willing to travel (only if necessary)
- Dealing with sensitive information and being able to handle appropriately
Qualifications;
- MS Office Suite
- Hospitality and customer centric focus
- Good written and spoken English
- Multi-tasking skills, great planning skills
- Able to work under pressure
- Ability to prioritize tasks, flexible team worker
- Reliable, discretion and confident
- Good interpersonal skills and customer service skills
- Helpful, service orientated
- Resilience: ability to cope with setbacks
